Safeguarding policy – Canterbury Music Makers – Ground rules, ways of working and procedures
This document forms part of the Canterbury Music Makers’ Safeguarding policy
-
The policy applies to; all members, staff (whether employees or freelances), volunteers and anyone working on behalf of Canterbury Music Makers or taking part in Canterbury Music Makers’ activities.
-
The purpose of this policy is to provide members staff and volunteers with the overarching principles that guide our approach to the protection of vulnerable people.
-
This policy recognises vulnerable people as:
-
Children up to the age of 16 or young people aged 16-18.
-
Adults aged over 18 at risk including those defined as vulnerable by the Safeguarding Vulnerable Groups Act 2006; this might include adults with a learning or physical disability, a physical or mental illness, chronic or otherwise, including an addiction to alcohol or drugs, or reduced physical or mental capacity.
-
This document includes:
-
Recruitment practices around safeguarding
-
Ground rules and ways for working regarding safeguarding of vulnerable people
-
Procedures for raising safeguarding concerns and incidents of abuse
-
Procedures for dealing with concerns and incident of abuse
Recruitment practices around safeguarding
If an existing or potential new member, staff member or volunteer will be working with vulnerable people as part of Canterbury Music Makers’ activities the appropriate level of DBS will be requested before that work is undertaken.
The level of DBS check required will be decided by the committee and in line with DBS rules regarding regulated activity. The results of any check to inform a decision will be used confidentially and in line with the Canterbury Music Makers’ equal opportunities policy.
Ground rules and ways for working regarding safeguarding of vulnerable people
When Canterbury Music Makers organises an activity or event where they will be responsible for vulnerable people they will ensure:
-
Planning is carried out in line with this policy and procedures.
-
The event is attended by an appropriate number of DBS checked adults – this will be a minimum of one but more when practically possible.
-
Where practically possible the total number of adults in attendance (not necessarily DBS checked) compared with the total number of children will be in line with the ratio table below - as per Ofsted recommendations.
-
Child to adult ratio table
Childs age 9-12 12-18
Number of adults 1 1
Number of children 8 10
-
There is a main contact for safeguarding on the day - this will be an individual who has been DBS checked.
-
The main contact has access to emergency contact details and other relevant details (e.g. information about picking up arrangements for vulnerable people).
-
That if vulnerable people of different gender will be taking part in activities adults of different gender will be in attendance too.
-
A vulnerable person is not be left alone with an adult, unless that adult is DBS checked and carrying out regulated activity.
-
Two adults (one DBS checked) should be the last to leave a venue once the activity has finished and will be responsible for ensuring vulnerable people get home safely.
Working with parents/guardians: If a vulnerable person wishes to take part in Canterbury Music Makers’ activities written permission (email is fine) should be obtained from parents/guardians where appropriate, and before the activity takes place. Written permission should include: emergency contact details of any relevant pick-up arrangements – including permission for another adult to pick up the vulnerable person after the activity has finished.
Procedures for raising safeguarding concerns and incidents of abuse
-
If any member, staff or volunteer in Canterbury Music Makers witnesses, suspects or is informed of a witnessed or suspected case of abuse they should immediately report it to the named safeguarding officer; [Named person].
-
If the named person is not available, or is involved in or connected to, the abuse, it should be reported to the group chair (Beryl Chalk) or a DBS checked adult:
-
Ian Roberts
-
Anyone else ?
-
-
If an individual wishes to report an incident of abuse against themselves they should report it to the named safeguarding officer or an individual they trust.
Procedures for dealing with concerns and incidents of abuse
The Named person (or person reported in their absence) will first make a decision based on the immediacy of the concern and the following two factors:
-
If the vulnerable person is in immediate danger or needs emergency medical attention – call the police and/or ambulance service.
-
If the person at the centre of the allegation is working with vulnerable persons at the current time – remove them, in a sensitive manner, from direct contact with vulnerable people and follow the procedures below.
If none of the above applies the named person will:
-
Make a note of the concerns reported to them.
-
Speak with committee members to decide how to handle the reported abuse. Excluding any committee members involved in the incident.
-
Escalate the report by either:
-
Raising concerns with the police – for serious or possible criminal offences.
-
Requesting an assessment by the local authority social care department about whether a vulnerable person is in need of protection.
-
An internal investigation – for less serious incidents where they feel internal mediation will be successful.
-
-
Where cases are escalated the committee will cooperate with the police or local authority in dealing with the reported incident.
-
Where an internal investigation takes place the committee will:
-
Inform all parties involved of the reported abuse as soon as possible.
-
Inform the family/guardians of the person reported as being been abused of the incident.
-
Arrange separate meetings with both parties within 10 days of the reported incident. A joint meeting may be arranged if appropriate.
-
Both parties should be given the chance to bring a friend or representative to the meeting.
-
Meetings will be attended by the named safeguarding officer and at least one other committee member.
-
All parties will also be invited to submit a written statement in advance of the meeting.
-
-
Once meetings have taken place the committee will decide on next steps and communicate them to all parties in writing within 5 days. They will be either:
-
Escalate the incident to the relevant authority.
-
Further investigation – with established procedures and timelines to work towards a resolution.
-
A decision or resolution.
-
-
Resolution and disciplinary action
-
If abuse is found to have taken place any final resolution or decision will be taken in the best interest of the person who has suffered the abuse and the best interests of Canterbury Music Makers.
-
Any disciplinary action will be taken in line with the Canterbury Music Makers constitution.